AkLA Cataloging Handbook - Recently Updated Pages

Basic and Advanced Serial Cataloging Workshops

jmniederhauser — Thu, 10 Sep 2009 20:44:54 CDT

Basic Serial Cataloging

Tuesday - Wednesday, June 15 & 16, 2010

8:45-9:00 am Registration
9:00 am-4:30 pm

Room 307, in the UAA Consortium Library

This course will be taught by Steven C. Shadle of the University of Washington Library and provides the basic principles of serials cataloging for original and copy cataloging for print serials. The course focuses on the elements contained in the CONSER standard record (CSR), including appropriate MARC 21 tagging, as well as problem-solving and decision-making relative to serials cataloging.

The course does not provide instructions for the MARC 21 format for holding data, advanced serials cataloging, or cataloging of electronic and special kinds of serials.

All materials are based on the CONSER standard record documentation, CONSER Editing Guide, and CONSER Cataloging Manuel.

Audience
The course is designed for those new to serials: beginning serials catalogers and technicians and monograph catalogers working with serials.

Advanced Serials Cataloging Workshop

Thursday-Friday, June 17 & 18, 2010

8:45-9:00 am Registration

9:00 am -4:30 p.m.

Room 307, in the UAA Consortium Library

The Advanced Serials Cataloging Workshop will be taught by Steven C. Shadle of the University of Washington Library and is an in-depth course on the rules and practices applied to original cataloging of serials. However, there are no specific instructions for electronic serials included in this workshop. While the course focuses on printed serials, the instructions are applicable to serials in any format. Course topics include: What is a serial in the revised scope of AACR2 and how do serials compare to monographs and integrating resources. An area-by-area approach to the cataloging of serials, including some of the more complex aspects: uniform titles, links, designations, and title transcription. Cataloging of special kinds of serials: supplements, commutations, reprints, micro-form reproductions, and conference publications. Major and minor changes, particularly what constitutes a major title change in the revised rules Discussion of how serial records are used in libraries and displayed in library OPACs.

Audience
The course is designed for people who have taken at least the Basic Serials Cataloging Workshop or who have been active serial catalogers for more than one year and are familiar with MARC serials tagging and fundamental approaches to serials cataloging. While attendees who do not have this background in serials may find parts of the workshop useful, the instructors do not have sufficient time to review basic cataloging.

Directions to UAA

UAA Map
http://www.uaa.alaska.edu/map/

Parking
The workshops may be occurring during the Summer class schedule so there maybe a charge for parking. Hourly parking is $2 an hour. Daily parking is $10 a day, either with the Pay-N-Park machine or a scratch-off daily permit. Summer permits are $25.00

Lodging
Guest lodging at UAA
Anchorage Hotels & Lodging

Lunch
There will be 1 hour for lunch each day. The dining options near campus require a vehicle.

On-Campus Dining Options
Lucy Cuddy Cafeteria
Cuddy Fine Dining telephone 907-786-1122
Gorsuch Commons
Starbucks
Subway

Off-Campus Dining Options
Alaska Bagel Restaurant 907.276.3900
Applebee’s 907.222.7753
Arctic Roadrunner 907.279.7311
Kinley’s 907.644.8953 (www.kinleysrestaurant.com)
Moose’s Tooth 907.258.2537 (www.moosestooth.net)
Middle Way Café 907.272.6441
Natural Pantry 907.770.1444 (www.natural-pantry.com)
New Sagaya 907.561.5173 (www.newsagaya.com)
Nino’s Italian Eatery 907.336.6466 (www.ninositalianeatery.com)
Peppercini’s Deli 907.273.3354 (www.alaskadeli.com)
TGI Friday’s 907.563.8443 Qdoba 907.276.4755

Continuing Education Credit
I have heard from Deborah Mole at the UAA library about the definite possibility of continuing education credit for the two workshops and am now waiting for a response from Steven C. Shadle.

Travel Funding
Funds are available to cover your travel expenses; travel funding covers the transportation cost of getting your to the class location but will not cover lodging or food.

Miscellaneous
There is no required text for these workshops. Please bring pens or pencils to write with and paper for taking notes. There will be an evaluation form to complete on the final day of the workshop.

TRAVEL REIMBURSEMENT

(Special thanks go to Jude Baldwin for providing me with an excellent model for organizing this grant and the travel reimbursement !) The Interlibrary Cooperation Grant that is funding these workshops will also cover transportation costs to get to the class location. Travel expenses include: driving mileage reimbursement, airfare, taxi fare and parking. The grant does not cover the cost of food or lodging. If you are interested in applying for travel funding, please read the following information carefully.

IMPORTANT NOTES: Travel funds will be reimbursed; in other words you must pay for your travel to the class(es) and then request to be reimbursed for the amount you paid. Getting to the class location is your responsibility. In order to be reimbursed you must attend the class (es) you signed up for in their entirety, therefore you will be reimbursed for your expenses after the classes take place. To receive travel reimbursement, please follow these steps:

STEP 1: Determine whether you are driving or flying. To be reimbursed you must travel by the most inexpensive method possible. Only people living further than 50 miles from the workshop location can apply for reimbursement. For those on the road system, determine whether driving or flying is the cheaper option. The driving reimbursement rate is 50.5 cents (or $.505) per mile. There is no separate reimbursement for gas purchases. To figure out the cost of driving, multiply the round-trip mileage by the reimbursement rate. For example driving from Fairbanks to Anchorage is approximately 359 miles or 718 miles round-trip. To figure out the cost of driving, multiply 718 miles x .505 dollars/mile =$362.59. Presently, Alaska Airlines is charging $277.70 for round-trip airfare between Fairbanks and Anchorage. Since it is cheaper to fly than drive, you should purchase a plane ticket.

If you do not live on the road system skip Step 1.

STEP 2: Apply for travel funds. The grant has a limited travel budget .Travel expense requests will be awarded in the order in which they are received until the grant funds run are gone.

Before you purchase a plane ticket or count on driving reimbursement, contact Julie Niederhauser (see contact information below) with an on your ticket price or the number of miles you will be driving. If you are flying contact the airline you will be using to obtain an estimate of the actual costs. Julie will give you a confirmation reply within 1 or 2 working days, confirming that your travel costs will be reimbursed. Without this confirmation you might not be reimbursed for your travel expenses.

STEP 3: Make your travel arrangements.
After you have received confirmation that your travel expenses will be covered by the grant, go ahead and make your own travel arrangements. You must purchase your own airline tickets. Remember, when purchasing your airfare, you must purchase the most inexpensive tickets available. Remember to keep your receipts!

STEP 4: Turn in your travel receipts. To be reimbursed you must complete an Alaska Library Association Expense Claim Form (pdf) and turn in your original travel receipts. Photocopies, fax copies, or scanned copies of receipts will not be accepted. If you are being reimbursed for driving mileage you can keep track of your vehicle odometer or you can calculate mileage using MapQuest, etc. this information is entered on the expense form and no other receipt is required.

Receipts and expense forms can be turned in at the workshop or you can mail them to Julie Niederhauser at the address below.

Travel reimbursement must be turned by June 30, 2010. Receipts turned in after this date will not be reimbursed. It is your responsibility to turn receipts in on time in order to be reimbursed.
AKLA Handbook-Forms

STEP 5: Wait for your reimbursement check. Once your form and receipts have been received, Catherine Powers, AkLA Treasurer will mail you a reimbursement check for your expenses. Reimbursement checks will not be mailed out until after the workshops take place.

Please contact me if you have any questions or concerns.

Julie Niederhauser
Kenai Community Library
163 Main Street Loop
Kenai, AK 99611

(907) 283-4378-phone
(907) 283-2266-fax

jniederhauser@ci.kenai.ak.us

Memberships

D.Coder — Wed, 22 Jul 2009 12:58:47 CDT

AkLA Cataloging Roundtable Listserv
How to subscribe:
To subscribe to the Cataloging Roundtable list, catalogers-l, please go to the AkLA list directory and choose "Catalog List", either using the dropbox or by clicking on the list name. Then just enter the e-mail address you want to use and you are all set.

The purpose of the Cataloging Roundtable is to:

Foster improvement in the quality of cataloging throughout Alaska.
Provide input into AkLA programs for cataloging education in order to stay abreast of national standards. Included are continuing education courses, annual conferences, and pre-conference programs.
Encourage camaraderie and exchange of cataloging information between libraries and librarians within Alaska.
Promote knowledge and awareness of the importance of cataloging as a foundation of librarianship.

For more information about this Roundtable see Section IV:5 of the AkLA Handbook.

Special Issues

D.Coder — Wed, 22 Jul 2009 12:23:14 CDT

How to Create Catalog Cards

How to Deal with Grey Literature

Resource Description and Access (RDA)

Useful Links

D.Coder — Tue, 14 Jul 2009 14:44:48 CDT

Here are links to useful resources for catalogers.

Dewey Decimal

Library of Congress: http://catalog.loc.gov/ this is the cataloge site you can also get to the authorities, where you can locate marc record information pertaining to subject headings, link in the upper right corner or go to http://authorities.loc.gov/

Dublin Core

Other Cataloging Systems: http://www.oclc.org/bibformats/en/ OCLC has a great site for checking those bib formats (knowing what information to put where in the bib) it also gives all the tag information and you don't have to be a member to get to this site.

Audio-visual Materials

The On-Line Audiovisual Catalogers have just published a new 74-page guide entitled "Cataloging DVD and Blu-ray Discs Using AACR2 and MARC 21". Check it and their other useful resources out here.

Continuing Education

D.Coder — Wed, 18 Mar 2009 14:36:36 CDT

All libraries are members of BCR through the Alaska State Library's membership and can take advantage of the training sessions and discounts offered at BCR's website www.bcr.org/training/online . They have free Friday forums on a variety of cataloging topics. You can get the newsletter to keep you up to date.

Instructional Development and Training Division of the Acquisitions and Bibliographic Control Directorate at the Library of Congress has a series of downloadable training programs visit www.loc.gov/catworkshop/

Frequently Asked Questions

D.Coder — Fri, 01 Aug 2008 11:33:03 CDT

Below are commonly asked questions and answers about cataloging.

What's the difference between cataloging and organizing? Organizing your library should take place before you start your catalog. You need to decide how your patrons can get the most use from your library. Organizing would entail separating fiction from non-fiction, and juvenile from adult. By evaluating what you have, you can decide if you have enough items to separate sections into smaller groups like mystery, sci-fi, western, easy-readers, Alaskana, etc. Keep in mind that you want to make it as user friendly as possible.Cataloging means describing the items in your collection in a standardized way so the items can be easily found. Cataloging items into an organized system you set up allows staff and patrons to easily and quickly find the information and items they want.
Why catalog? According to Webster's Dictionary, a card catalog is an enumeration of all resources of a library; a complete list of things; usually arranged systematically. A necessary list of things. Having a catalog, whether it's computerized or with cards, will make it easier for your staff and your patrons to find what they're looking for. Think of it another way: cataloging makes it easy to find the needle in the haystack of information. If you have fifty books in your library, you probably don't need to catalog anything. You and your patrons can readily assess what's there and what's missing just by running your collective eyeballs.
Can't the computer do the cataloging for me? The best way a computer can help you catalog is by giving information. In order for you to retrieve information about your collection from a computer, first it has to be entered. Entering records into your computer can be done in a number of ways. You can by records from book sellers, or a cataloging organization, or you can input them yourself. You may find that records you import from outside sources still need to be tweaked to your specific collection.
What's copy cataloging? Copy cataloging is taking a record from another library and adding to your collection. This can be done in a number of ways. You could import the record electronically, or retype the information into your system. This way the work is already done for you, but don't be afraid to add in more information or subject lines if they are appreciate for your collection.
What's original cataloging? Original cataloging must be done with some care. It is best to have a manual to refer to for the finer details (OCLC has one available on line). It can be done quickly and efficiently as long as you have enough information on the item and you input it so that it can be easily recalled.
Are there classes I can take? BCR offers some great classes. free Friday forums and ones you pay for www.bcr.org/training/online. Idaho's able program also has some good step by step classes http://libraries.idaho.gov/able . PDF training products by the Instructional development and Training Division of the Acquisitions and Bibliographic Control Directorate at the Library of Congress www.loc.gov/catworkshop/ .
What is the Dewey Decimal System?
What is the Library of Congress Classification System?
What is AACR2? While MARC is the standard for making catalog records machine-readable, for libraries in the US current catalog records are prepared according to the Anglo-American Cataloging Rules, 2nd Edition. These rules are revised, amended and interpreted by the Library of Congress to ensure uniformity in the description of an item. Including, but not limited to punctuation and spacing ( so computer can all read the same thing, main entry and added entry information, and in making uniform titles. AARC2 is available from the American Library Association http://www.ala.org/.
What is MARC? MARC (Machine-Readable Cataloging) is a set of standards for identifying , storing, and communicating cataloging information. MARC allows a computer to manipulate titles, subjects and other parts of a bibliographic record and allows records to be shared by different systems and vendors.
What is a bib record anyway? A bibliographic record is a collection of fields containing information about an item. A field is a marked area in which the same type of bibliographic data is consistently entered. Bibliographic records have coded data at the beginning of the record (called the “leader” in the MARC bibliographic format) and two other types of fields, fixed fields and variable fields. Fixed fields contain coded data which facilitate retrieval and data manipulation by computer systems. Variable fields contain the textual data about the item. For example, the physical description is in one variable field, the edition statement in another.
What's a catalog card?
What is RDA?

Original Cataloging

D.Coder — Fri, 20 Jun 2008 15:06:17 CDT

What it is, when to do it, how to do it, and most of all, how not to be afraid of it.

Original cataloging can best be done when you have the item in hand. If it is a newly released item or locally published item you may have a hard time finding additional information, but with todays internet a quick trip to Amazon.com, ebay.com, an authors personal website, or pulishers website can help you locate more information about the author, publisher and content. The more information you have the better your record will be.

Basic information you should gather before you start making a new record.
1. Call number/location.
2. Author.
3. Title.
4. Publication information.
5. Description.
6. Series (if applicable).
7. Summary.
8. Subjects - (at least three is good).

Copy Cataloging

D.Coder — Fri, 23 May 2008 18:47:47 CDT

What it is and how to do it.

Copy cataloging is simply adding an item to an already existing record within your librarys computerized cataloging system. You may be adding another copy (with book sets) or you may be adding a whole new call number if another library in your consotium holds the record or you wish to place a second copy in another location (one in your Juvenile collection and one in your Easy Reader collection).

It is extremely important to be sure the item your adding matches the record you are attaching to.

AkLA Cataloging Handbook Home

Methodini — Wed, 21 May 2008 14:52:27 CDT

Hi, there, and welcome to the Alaska Library Association (AkLA) Cataloging Roundtable Handbook wiki! One of the projects our group discussed when we met in March 2008 was putting together a handbook that would be a resource for both beginning and experienced catalogers. There hasn't been a handbook published for Alaskan catalogers since the early 1980s so we felt that it was high time to put forth a 21st century effort.
Come on in and have a look around. Are there categories or topics we need to add? If so, please let us know. Are you interested in becoming one of our editors? Please e-mail me if you would like to do so.